01
Keep the evidence
Retain original documents alongside the entries they support.
Charitas Accounting
Keep the books straight.
Keep a charity cashbook in pounds, with bank and cash accounts, separate funds and evidence beside each entry. Prepare drafts from statements and receipts for a treasurer to check.
Accounting is in development, with real-charity qualification still to complete.
Keep the evidenceFictional example
Original evidence
10 OCTOBER 2026Lunch supplies
£85.00lunch-supplies.jpgPrepare a draftTo check
Lunch supplies
-£85.00FundCommunity lunch
Check and approve
TreasurerChecks entries and approves the record.
Open the cashbook
Follow a fictional community cashbook for October 2026. Filter entries, inspect evidence and download approved records.
Sunrise community cashbook
Accounting · October 2026
Approved balance£2,390.00 Human-approved records
- Approved
- 4
- To check
- 1
| Transaction | Fund | Amount |
|---|---|---|
| General fund | +£450.00 | |
| Community lunch | +£300.00 | |
| Community lunch | -£120.00 | |
| Community lunch | -£85.00 | |
| General fund | -£40.00 |
Original evidenceApproved
hall-hire-receipt.pdf
Hall hire
-£120.00Community hall booking for the October lunch: £120.00.
- Fund
- Community lunch
- Category
- Venue
- Original evidence
- hall-hire-receipt.pdf
Human-approved records
02
Respect each fund
Record general, restricted and designated funds, including donor conditions.
03
Share checked records
Export approved entries as CSV or prepare a private examiner export.
How it works
From document to record
Each entry passes through human review before approval.
- 01
Prepare a draft
Upload a PDF, image or CSV. An assistant helps prepare draft entries; the original file stays with them.
- 02
Check and approve
The treasurer checks the amount, account, fund and evidence. Approved rows cannot be edited.
- 03
Reconcile independently
An independent reviewer records a reconciliation review. Approved entries can be exported before that review is complete.
People stay in charge
Give each person a part
Preparation, approval and independent reconciliation have separate responsibilities.
01
Uploader
Uploads documents and sees their own receipts. They cannot create entries from statements.
02
Treasurer
Checks entries and approves the record.
03
Reviewer
Independently reviews the reconciliation.
Questions, answered.
Find your next step and explore your setup.
Before you start
